The policy for employee emails for Crook County Senior Services below includes:

·        Purpose – The purpose of this policy is set out employee’s responsibilities when using email in their day-to-day working activities.

·        Acceptable Email Use – Use of email by Crook County Senior Services’ employees are permitted and encouraged where such use supports the goals and objectives of the business. However, Crook County Senior Services’ has a policy for the use of emails in that the employee must:

·        1. Comply with current regulations

·        2. Use email in an acceptable way

·        3. Never create an unnecessary business risk to Crook County Senior Services’ by their misuse of the internet

·        Unacceptable Email Use – The following behavior by an employee is considered unacceptable:

·        1. Using a company communications system to set up personal businesses or send chain letters

·        2. Forwarding Crook County Senior Services’ confidential messages to external locations .

·        Monitoring – Crook County Senior Services’ accepts that the use of email is an important business tool. However, misuse of this facility can have a negative impact on employee productivity not to mention the reputation of the business.

·        Also, all of Crook County Senior Services’ email resources are provided for business purposes so the company maintains the right to examine any systems and inspect any data recorded in those systems at any given time.

·        Crook County Senior Services’ also reserves the right to use monitoring software in order to checkup on the use and content of emails to ensure compliance with this policy. This monitoring is for legitimate purposes only and will be done in accordance with a procedure agreed with employees.

·        Sanctions – If it is believed that an employee has failed to comply with this policy, they will face the company’s disciplinary procedure. If the employee is found to have breached the policy, they will face a disciplinary penalty ranging from a verbal warning to dismissal. The actual penalty applied will depend on the factors such as the seriousness of the breach and the employee’s disciplinary record.

·        Agreement – All Crook County Senior Services’ employees, contractors or temporary staff who have been granted the right to the use of the company’s email services are required to sign this agreement confirming their understanding and acceptance of this policy.

Employees Signature:  _______________________________    Date:_______________

3/13/2020